TABLE OF CONTENTS

For a .pdf version of this article: https://isoc.box.com/s/0lem2om6k2kz7xg3mk7oxtwm0w6gj0gp

Introduction

The purpose of this page is to present the recommended settings for all webinars on the Zoom platform. The aim is to establish consistency in configuration across webinars by the Internet Society.


How to Schedule a Webinar

Open a web browser and navigate to zoom.us and log in. On the left-hand panel, select Webinars > Schedule Webinar.


Note: you must have a webinar license assigned to your ISOC zoom account to access this feature. If you do not have a license, you can request one by sending a ticket to the IT Helpdesk: ITHelp@isoc.org.


Recommended Webinar Settings

  • Topic
  • Description
  • When
  • Duration
  • Time Zone
  • Webinar Passcode
  • Video - On (for Hosts & Panelists)
  • Audio - Both
  • Webinar Options - Q&A
  • Webinar Options - Enable Practice Session
    • A webinar practice session allows hosts, panellists and interpreters* to get set-up and acquainted with their Zoom webinar controls (audio/video/presentations) before starting the webinar

                            * see interpretation feature below

  • Alternative Host(s)
    • We recommend having at least one other colleague as an alternative host for the webinar

Optional Features

  • Registration: Requires registrants to complete a brief form before receiving the link to join your webinar. This allows you to collect the names, email addresses and other information from the registrants.
  • Only authenticated users can join: This option allows any users to join the meeting or webinar, as long as they are signed into their Zoom account.
  • Interpretation: Allows the host to designate participants as interpreters on the web portal or during a Zoom session. When the meeting starts, interpreters can provide their own audio channels for the language they are translating to. Attendees can then select the audio channel of choice.